Source Systems:             ApplicationXtender and FileNet P8
Target System:               Hyland’s OnBase (Cloud)
Sector:                              Higher Education


Research University Partners with All Star Software Systems and 4matix to Consolidate ECM Environments

An OnBase reseller and long-time partner reached out to 4matix for assistance migrating their customer’s multiple Content Management systems – three ApplicationXtender instances and one hosted FileNet P8 installation.  The conversion of these systems was a critical step in consolidating the University’s ECM footprint – lowering costs – and enhancing the utilization of their AWS hosted OnBase environment.  All Star is a trusted vendor of the University – having provided Kofax and other content related professional services there over the years.

There were four AX Applications (from 3 on premise systems) migrated – representing just under 1TB and about 2.4M documents.  The FileNet system contained 15 Object Stores, 548GB’s and over 1.37M documents.  All the converted documents and indexes were delivered to All Star in a tagged DIP format that they uploaded to AWS.  Once in the AWS instance – All Star managed the import into OnBase, and the associated reconciliation process based on the 4matix provided reports.

Paul Pitts, All Star Software Systems – “When one of the nation’s most notable universities approached us for help migrating diverse data sets into Hyland OnBase, I knew we needed to leverage our long-standing partnership with 4Matix. Their expertise in conversions—particularly with AX and FileNet—is second to none. However, this project had unique complexities.

The University had a direct contract with Hyland Software, their existing FileNet system was hosted by a third party, and their AX administrator was no longer with them. On top of that, over eight business units relied on a mix of FileNet and AX, each requiring customized conversion rules and logistics. Adding to the challenge, Hyland’s OnBase Online is hosted on Amazon AWS, making large-scale data transfers a logistical hurdle.

With vendor support for both AX and FileNet set to expire in September, the timeline was unforgiving—there was zero room for error. Thanks to 4Matix’s expertise and adaptability, we successfully delivered on time. Their team went above and beyond, working after hours to prioritize data, assist with migration, and troubleshoot issues that only surfaced post-design.

This is why, for over 15 years, 4Matix has been our go-to partner for conversion services. Their commitment to precision, flexibility, and collaboration is unmatched.”

All Star Software Systems Contact:

Paul Pitts
VP Operations & Services
[email protected]
www.allstarss.com

4matix Contact:

David Blackburn
VP Sales
[email protected]
LinkedIn

For more information – please visit the following:

  • FileNet Conversion offerings.
  • Conversions into OnBase 
  • ApplicationXtender Migration services.Our ECM data migration questionnaire can found here.

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