What To Expect During the ECM Data Conversion Process
Our conversion projects are run by a seasoned Project Manager working directly with you, your vendor, or your integrator. Our data conversions are performed to coincide with the installation and deployment of a new system or as a "big bang" to quickly move critical data into a new repository.
Our process — utilizing dedicated hardware, software, and staff — provides several distinct advantages for you, our customer:
Time & Performance
Our dedicated environment does not compete with or interfere with ongoing business functions.
Cost Savings
We are not dependent on internal staff, software or hardware and can reduce consulting/outsourcing costs as well as subscription and maintenance costs.
Risk Mitigation
During our conversions, all legacy data is backed up (twice) and the legacy environment is unaffected. This is an important consideration, especially when the system is out of maintenance or running on unsupported hardware, database, or operating system.
What’s Required from You During the Data Conversion Process
You must provide access to the following items: document repository, an export from the source application database, and other application-specific items.
Once we have processed the database(s) into conversion databases, we will work with you, or an assigned third party, to determine how the legacy indexes will be migrated to the new system.
The DIT is a production run test and will be delivered in the same format as the production data. The purpose of the test is to give you converted data incorporating all the data mapping rules and covering every different document class/type. This test data is delivered to you, the customer, for review and approval. The data will be written in an import format specific to the new ECM application.
Moving the Digital Document Mountain Seems Impossible...It's not!
Defining a Successful Large Scale Content Migration
Successful large-scale ECM conversions are more than simply exporting objects, moving data from on-premise to the cloud, or converting one file type to another. It is a complex process that encompasses a set of events that preserve legacy data integrity and intent, rightsizes repositories, and maintains an auditable "corporate record". This process has and continues to ensure the seamless merging of legacy document data into new technology stacks and infrastructures.
4matix is Your Trusted Solution for Your Digital Transformation
4matix is a decades-old professional services company- providing seamless custom ECM (Content Services) data conversions. Our services are delivered to organizations of all sizes and across virtually every vertical. Assisting these organizations, we migrate and convert their unstructured data (document-based data) from legacy applications to purpose-built ECM solutions - Line of Business Applications - Archives - on-premise or in the cloud. Services are provided on a fixed fee basis and offered directly to end users or through software companies, their resellers or Systems Integrators.
Successful application changes start with getting the data conversion right from the beginning. Organizations spend a tremendous amount of time and money capturing, indexing, storing and managing document-based data and should choose a conversion vendor with the history and expertise in successfully executing these complex projects.